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Buffalo Office Positions

Litigation Secretary

Location
Buffalo, NY

Nixon Peabody LLP, one of only five law firms named by FORTUNE® Magazine as one of the Best Companies to Work For® in 2008, has an immediate opening for a litigation secretary in our Buffalo office.

Qualified candidates will have at least 3 years’ litigation experience. Position requires experience in preparing and serving pleadings and discovery (including e-filing) and calendaring. Candidates should be familiar with local, state, and federal court rules.

Successful candidates must have strong attention to detail and excellent organizational and prioritization skills, as well as excellent Word, Excel, and PowerPoint skills.

Contact
Lorraine McDonough
lmcdonough@nixonpeabody.com
Fax: 917-464-8333
Nixon Peabody LLP
40 Fountain Plaza, Suite 500
Buffalo, NY 14202

 

Records Clerk

Location
Buffalo, NY

Nixon Peabody LLP, one of only five law firms named by FORTUNE® Magazine as one of the Best Companies to Work For® in 2008, has an immediate opening for a records clerk in our Buffalo office.

Assist in processing incoming information; sort, classify and code material for integration into systems; retrieve/reference information for users; maintain logs and indexes to provide status of information.

Position Summary: The records clerk will sort, clarify, and code material for filing; file various medias; prepare new files within file classification plan; retrieve and route requested files or media; access, compile, gather, and issue requested records and information; maintain accurate charge-out system and perform clerical duties including hospitality services.

Qualifications: Must be able to demonstrate good oral and written communication skills; demonstrate general clerical and typing skills; able to maintain pleasant working relationship with all levels of personnel; able to operate office equipment such as operations of computers, reprographics equipment, calculators, and reader/printers, and is able to lift up to a maximum of 40 pounds.

Education: Minimum of high school diploma or equivalent; prefer one (1) year college, with specialized course work in administrative management and computer technology.

Experience: Two (2) years of general office work including data entry, records filing, and related duties.

Contact
Lorraine McDonough
lmcdonough@nixonpeabody.com
Fax: 917-464-8333
Nixon Peabody LLP
40 Fountain Plaza, Suite 500
Buffalo, NY 14202

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Los Angeles Office Positions

Records Clerk

Location
Los Angeles, CA

Nixon Peabody LLP, one of only five law firms named by FORTUNE® Magazine as one of the 100 Best Places to Work For in 2008, has an immediate opening for a Records Clerk in our Los Angeles office.

The records clerk will assist in processing incoming information; sort, classify, and code material for integration into systems; retrieve/reference information for users; and maintain logs and indexes to provide status of information.

The records clerk will sort, clarify, and code material for filing; file various medias; prepare new files within file classification plan; retrieve and route requested files or media; access, compile, gather, and issue requested records and information; maintain accurate charge-out system; and perform clerical duties as needed.

Must be able to demonstrate good oral and written communication skills; demonstrate general clerical and typing skills; able to maintain pleasant working relationship with all levels of personnel; able to operate office equipment such as operations of computers, reprographics equipment, calculators, and reader/printers; and able to lift up to a maximum of 40 pounds.

Minimum of high school diploma or equivalent; prefer one (1) year college, with specialized course work in administrative management and computer technology. Two (2) years’ general office work including data entry, records filing, and related duties.

Contact
Tamara Fairhurst
nprecruit@nixonpeabody.com
Fax: 585-263-1600
Nixon Peabody LLP
1100 Clinton Square
Rochester, NY 14604

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Silicon Valley Office Positions

Litigation/IP Secretary

Location
Palo Alto, CA

Nixon Peabody LLP, one of only five law firms named by FORTUNE® Magazine as one of the 100 Best Places to Work For in 2007, has an immediate opening for a Litigation/IP Secretary in our Silicon Valley office.

Qualified candidates will have at least 3 years’ litigation experience. Position requires experience in preparing and serving pleadings and discovery (including e-filing) and calendaring. Candidates should be familiar with local, state, and federal court rules. Experience with labor and employment law as well as previous corporate/transactional law a plus.

The position will eventually include support of an IP professional. We are willing to train the right candidate for this portion of the job.

Successful candidates must have strong attention to detail, excellent organizational and prioritization skills, as well as excellent Word, Excel, and PowerPoint skills.

Principals only. Nixon Peabody LLP is an equal opportunity employer.

Contact
Gina Ahrens
gahrens@nixonpeabody.com
Fax: 415-367-9044
Nixon Peabody LLP
One Embarcadero Center, 18th Floor
San Francisco, CA 94111

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Rochester Office Positions

Billing Coordinator

Location
Rochester, NY

Nixon Peabody LLP, named a best place to work by FORTUNE magazine in 2006, 2007 and 2008 is one of the largest multi-practice law firms in the United States, with offices in nineteen cities and more than seven hundred attorneys. The Rochester office has an immediate opening for a Billing Coordinator.

Duties and Functions

The Billing Coordinator primarily assists in ensuring the timely and accurate completion of bills for assigned billing attorneys.

• Prepare and distribute monthly pre-bills to assigned attorneys at the beginning of each month;
• Process edits, transfers, adjustments and final monthly bills;
• Process electronic billing;
• Answer billing questions from attorneys and secretaries;
• Monitor all WIP working with attorneys to minimize unbilled WIP;
• Assist with accounts receivable issues as necessary to minimize credit balances;
• Provide billing research for current and past bills;
• Reconcile discrepancies and problems by conducting complex and detailed analysis of accounting/billing problems; Work cooperatively with collections department;
• Other duties as assigned.

Qualifications

• Strong interpersonal and teamwork skills.
• Requires excellent organizational, skills, including record keeping, data collection and system information.
• Ability to compile and analyze data, then present it in a user-friendly format.
• Excellent oral and written communications skills with ability to present information in a clear, concise, customer-focused manner.
• Must maintain superior customer service to both internal and external customers.
• Analytical skills requiring an aptitude for detail and accuracy in order to conduct analysis of complex client billing and accounting/billing-related issues, working with multiple systems and reports on a daily basis.
• Proactive with excellent troubleshooting, problem resolution and follow-through skills. Ability to organize and prioritize numerous tasks and ensure work is completed within strict deadlines.
• Associate’s degree (Bachelors preferred) in Business, Finance along with a minimum of 1 year accounting, billing, or finance experience is required. The equivalent combination of education and experience will be considered.

Contact
Tamara Fairhurst
nprecruit@nixonpeabody.com
Fax: 585-263-1600
Nixon Peabody LLP
1100 Clinton Square
Rochester, NY 14604

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San Francisco Office Positions

California Senior Recruiter

Location
San Francisco, CA

This position focuses on providing support for lateral partner recruitment for our three California offices: Los Angeles, San Francisco, and Silicon Valley.

Duties and Functions

• Works directly with firmwide Director of Lateral Recruiting to ensure firmwide consistency of lateral partner recruiting strategies and programs
• Works directly with the leadership of the California offices and relevant practice group leaders to implement recruiting strategies, to fulfill lateral partner hiring goals, and to determine the most effective search strategies for each search
• Seeks out and develops new creative, cost-effective search strategies
• Manages and fosters existing search consultant relationships
• Works with Director of Lateral Recruiting on updating current search agreements
• Prescreens resumes prior to circulation
• Updates and maintains recruiting database on a regular basis
• Schedules interview appointments with NP partners and follows up for evaluation feedback
• Manages all aspects of due diligence and risk management
• Obtains the appropriate approvals for any new hire requests
• Periodic overlap and regular communication with California Regional Recruiting Coordinator

Qualifications

• Demonstrated initiative, self-starter and proactive
• Strong interpersonal and team-building skills
• Unique combination of sales orientation, organization skills, hands-on, and detail orientation.
• Excellent communication skills
• Planning and organizational skills, including demonstrated ability to manage multiple, diverse projects concurrently
• Prior experience in a total quality management environment a plus
• 5+ years’ experience as a professional recruiter, preferably in a law firm or professional services firm
• Availability to travel frequently among all California offices
• Familiarity with LawCruit or ViRecruit, or similar recruiting database
• Four-year degree required

Contact
Tamara Fairhurst
nprecruit@nixonpeabody.com
Fax: 585-263-1600
Nixon Peabody LLP
1100 Clinton Square
Rochester, NY 14604

 

Local Office IT Manager

Location
San Francisco, CA

The Local Office IT Manager is responsible for the technology and support needs within a specified office or geographic location. This hands-on position will be accountable for maintaining the “usability” of a standards-based technology infrastructure and application tool set. Specific responsibilities/expertise include:

• Accountable for the functional support of all systems and applications related to Nixon Peabody’s local technology infrastructure, including desktops, laptops, BlackBerry devices, printers, and telephones
• Provide technical support for conference room meetings, including video/Web conferencing, projectors, and computer connectivity; maintain video equipment for internal and external use
• Assist with maintaining timekeeper productivity by providing proactive assistance and support
• Manage day-to-day support and problem resolution via the firm’s Help Desk call ticketing system
• Assist with identifying/understanding “user” requirements and provide recommendations on potential technology solutions
• Provide the necessary leadership to the team of local support staff (as required), including prioritizing work, resolving business issues, and employee supervision in accordance with the firm’s policy and standard operating procedures

Results and Expectations

• Must be self-motivated and able to work independently with minimal supervision; flexibility in work scheduled (after hours support) required
• Strong organizational skills and a demonstrated ability to communicate on all levels
• Demonstrate proficiency in Nixon Peabody’s desktop applications; knowledge and experience with Microsoft desktop tools and applications
• Must have the ability to deal with a multitude of projects and/or problems, including complex issues that require collaborative efforts between users, support engineers, and vendors to ensure a timely response or resolution
• Maintain technical proficiency and industry knowledge through participating in technical training programs, seminars, and industry events
• Contribute to a “one firm” approach by participating in regularly scheduled team/project meetings
• Responsible for delivering improved client satisfaction through support of the firm’s identified initiatives and strategies
• Must be able to lift up to 40 lbs

Contact
Tamara Fairhurst
nprecruit@nixonpeabody.com
Fax: 585-263-1600
Nixon Peabody LLP
1100 Clinton Square
Rochester, NY 14604